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HomeMy WebLinkAboutWakeby Rd Emergency Response EMERGENCY OPERATIONS PLAN Wakeby Road Solar Project 810 Wakeby Road Marstons Mills-Barnstable, Massachusetts 02648 Prepared for: TJA Clean Energy 150 John Vertente Blvd. New Bedford, Massachusetts 02745 Prepared by: Atlantic Design Engineers, Inc. P.O. Box 1051 Sandwich, Massachusetts 02563 February 1, 2023 Atlantic Project No. 3064.04 Emergency Operations Plan Wakeby Road solar Project 810 Wakeby Road - Barnstable, MA February 1, 2023 Page 1 I. OVERVIEW This Emergency Operations Plan Response (EOP) has been prepared for the proposed Wakeby Road Solar Project by TJA Clean Energy (Proponent) to be constructed at 810 Wakeby Road in Barnstable, Massachusetts, shown as Lots 4, 5, and 52 on the Town of Barnstable Assessor Map 13. This ERP outlines the general procedures followed for all emergency situations and incidents that could arise as a result of the operation, maintenance and decommissioning of the solar photovoltaic facility due to weather events, equipment failure, human error, or other accident. Shortly after commercial operation, the project proponent (TJA Clean Energy) or its successor will assign an Emergency Response Coordinator and will meet with the local emergency service personnel (fire, police, and EMS) to review and discuss the operation and decommissioning processes, including unique equipment, the overall process, as well as schedule and phasing. Any hazardous materials that may be present during each phase will be discussed. Ongoing communication between town officials and police, fire, and emergency services officials will help assure adequate levels of safety and protection. A copy of this EOP will be maintained on site. Based on relevant experience, TJA Clean Energy believes that the following types of hazards are most likely to have the potential to occur during maintenance and decommissioning activities. • Personnel injury or medical emergency - Electrocution - Slips, trips and falls - Medical Emergency • Auto and heavy equipment accidents • Natural or electrical fire • Hazardous material spills - Gasoline - Diesel fuel - Hydraulic oil - Lubricating oil and grease - Cleaning solvents TJA Clean Energy is committed to protecting the community, personal property, wildlife, and the environment in adherence to all applicable local, state, and federal laws and regulations. Emergency Operations Plan Wakeby Road solar Project 810 Wakeby Road - Barnstable, MA February 1, 2023 Page 2 II. EMERGENCY CONTACT INFORMATION TJA Clean Energy or its successor personnel, including a specified Emergency Response Coordinator, will be available to the site and may be utilized to assist during emergency situations and/or provide first aid as needed. For all emergency services including police, hospital, fire, etc. the above personnel will call 911. During operation of the facility, a phone number, where a TJA Clean Energy or its successor representative can be reached 24 hours a day will be established and provided to local emergency personnel along with the location of the nearest hospital. Please note that the provided Primary and Secondary emergency contacts are subject to change following a transfer of ownership from TJA Clean Energy to a successor representative. In the case of a transfer of ownership, the successor representative shall provide updated Primary and Secondary Contacts: CONTACT INFORMATION Current Emergency Response Coordinator Primary Contact: Tim Vautour (774) 573-5726 tvautour@tja.energy Secondary Contact: Alan Alves (508) 995-0192 aalves@tja.energy Successor Emergency Response Coordinator Primary Contact: Secondary Contact: III. INTERNAL REPORTING The following procedures will be prescribed for internal reporting of emergencies: Once notified by local emergency service personnel, the Emergency Response Coordinator will notify any on-site personnel, including any visitors, of the nature of the emergency either in person or via phone. a) The Emergency Response Coordinator will specify the location at the site for the first responders, if they are not already present onsite. A designated employee or contractor will meet the emergency response personnel at the access road of the site. Emergency Operations Plan Wakeby Road solar Project 810 Wakeby Road - Barnstable, MA February 1, 2023 Page 3 b) The Emergency Response Coordinator will notify local emergency personnel, if not already present, of the emergency, using the contact information provided. c) The Emergency Response Coordinator will identify any need for access control measures at the facility during the emergency and designate a competent person to implement. d) Site Personnel will be trained that when any person identifies an emergency situation or the potential for an emergency situation and reports it to the Emergency Response Coordinator or his/her designee, the Emergency Response Coordinator will then activate this Emergency Operations Plan. IV. EXTERNAL REPORTING The following procedures will be prescribed for external reporting of emergencies. a) If immediate emergency response assistance is required, the Emergency Response Coordinator or his designee will call 911. b) A member of management or the Emergency Response Coordinator or his/her designee are the only persons authorized to speak on TJA Clean Energy’s behalf to outside agencies (police, fire department, medical services etc.) in the event of an emergency. c) In the event of a spill of a hazardous material in excess of reportable limits, the spill must be reported to the Department of Environmental Protection or relevant federal authority. V. PROCEDURE FOR SAFE SHUTDOWN The following procedures will be prescribed for shutting down (i.e. de-energizing) the solar array in the event of an emergency: a) Using Site Plans, locate customer-owned recloser relay cabinet and press the open button to break the load to solar array. b) Using Site Plans, locate and open the customer-owned 25-kV gang-operated load break switch located on the pole nearest the Eversource equipment. Emergency Operations Plan Wakeby Road solar Project 810 Wakeby Road - Barnstable, MA February 1, 2023 Page 4 VI. EMERGENCY REPONSE PROCEDURE Personnel Injury or Medical Emergency a) Provide First Aid to all injured employees or contractors regardless of severity. A First Aid kit will be maintained onsite. First Aid kits are to be inspected regularly and restocked as needed following usage. b) Call 911 if the injury is serious and needs immediate medical treatment. c) For local emergency response assistance, a designated employee or contractor will meet the emergency responders at the access road of the site and direct them to the location of the emergency/injured employee. d) The designated employee or contractor will use a handheld orange safety flag, or use a brightly colored material, to get the attention of the emergency responders. Auto and Heavy Equipment Accidents a) Personnel scheduled to work on site will be briefed prior to arrival on facility road conditions, speed limits, and hazards b) Ground guides will be used in situations requiring cranes, excavators, lifts and other heavy equipment to operate in the vicinity of plant equipment, personnel and other vehicles. c) Personnel will be briefed not to approach working heavy equipment without first receiving acknowledgement and approval from the vehicle operator. d) Additional care will be exercised by all auto and equipment operators during periods of darkness, rain, snow, and icy conditions. e) All collisions or near misses, regardless of severity, will be reported to the Emergency Response Coordinator or his/her representative. f) Accidents requiring medical or firefighting personnel will follow the instructions listed in those sections. Fire If a natural, vehicle, or equipment related fire exists at the facility, personnel or contractors will follow the following procedures. The Fire Department will be notified in the event of any fire at the site. Emergency Operations Plan Wakeby Road solar Project 810 Wakeby Road - Barnstable, MA February 1, 2023 Page 5 a) For all fires, alert others on site to immediately vacate the area and assemble at a specified location for accountability. b) Provided it is safe to do so, shutdown and de-energizing the facility at the point of utility inter-connection as shown on the approved Site Plans. c) Restrict the area. d) Request assistance from firefighting personnel, if needed, in controlling and extinguishing the fire. e) If local emergency response personnel are required, have an employee go to the access road of the site, to meet emergency personnel and direct them to the fire. Hazardous Materials Cautionary labeling will be provided for any hazardous chemicals and the associated Material Safety Data Sheets (MSDS) or Globally Harmonized System (GHS) documentation will be provided accordingly. a) The MSDS/GHS for all hazardous materials used at the facility will be provided to the local fire department and emergency service providers upon request. b) Drip pans and associated control measures will be used for all refueling and hydraulic maintenance activities. c) Small spills will be cleaned up immediately using absorbent materials such as hay, sand, socks or pads. d) If the spill is of such magnitude that it cannot be contained, the Emergency Response Coordinator will contact the appropriate authority for assistance. e) Site personnel and contractors will be instructed to report all spills, regardless of severity, to the Emergency Response Coordinator. f) Once a spill is identified, the Emergency Response Coordinator or his/her designee will maintain access control measures to safeguard personnel and environmental safety until the spill mitigation is complete. Emergency Operations Plan Wakeby Road solar Project 810 Wakeby Road - Barnstable, MA February 1, 2023 Page 6 Site Restoration / Remediation If any accident or incident at the facility necessitates site restoration or remediation, the restoration / remediation will be conducted according to applicable federal, state and local requirements. Incident Reporting After every accident or incident, the Emergency Response Coordinator or designee will conduct a post incident evaluation to determine the following. a) Suitability of the organization's structure, operations, equipment, communication plans, adequacy of training, alarm systems, security and access control, spill containment and recovery procedures, monitoring and safety programs. b) If any of the above are found to be inadequate, the Emergency Response Coordinator will make necessary changes. Safety Training On‐site training for local emergency personnel may be given, upon request, by the Emergency Response Coordinator or their designees regarding the content, requirements, and appropriate actions to comply with the provisions of the Plan. The training will occur: a) At the facility; b) When changes are made to the Emergency Operations Plan (EOP); c) At the request of local emergency personnel; d) When Emergency Response Coordinator determines. Recording of Responder Complaints a) Any and all complaints from responders will be kept in both a log book and an electronic log. b) The name, address, telephone number, date and time of all responders issuing a complaint will be included with the responder’s complaint. c) Assurance will be provided to all responders that complaint has been mitigated and will not reoccur. Emergency Operations Plan Wakeby Road solar Project 810 Wakeby Road - Barnstable, MA February 1, 2023 Page 7 d) In addition to the above, complaints requiring significant plan or operational adjustments will be answered in writing within 7 days of the complaint. VII. CONCLUSIONS This Emergency Operations Plan has been completed to assist TJA Clean Energy and any subsidiary or successors in fulfilling regulatory requirements as mandated by the federal, state and local government agencies for emergency services of the 810 Wakeby Road Solar Project. In the event of the abandonment of the proposed facility or in the event that the solar operation ceases, TJA Clean Energy and any subsidiary or successors will adhere to all emergency requirements provided in this report, or stipulated by the local emergency service personnel (fire, police, and EMS) as a condition of approval, and will ensure that the project location maintains as a safe working environment and properly attend any emergency.