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Home My WebLink AboutCPC DRAFT MEETING MINUTES - February 27, 2023 Committee Members Lindsey B. Counsell – Chair • Tom Lee – Vice Chair • Marilyn Fifield – Historical Commission • Terry Duenas – At Large • Katherine Garofoli – At Large Stephen Robichaud– Planning Board • Tom Lee – Conservation Commission • James Tenaglia – Recreation Commission Deborah Converse – Housing Authority • Farley Lewis – At Large • Jessica Rapp Grassetti – Town Council Liaison Monday, February 27, 2023 Regular CPC Meeting DRAFT Minutes Remote Access Meeting via Zoom Link: https://zoom.us/j/84590250313 5:30 PM Lindsey Counsell – Chair Present Marilyn Fifield – Clerk Present Terry Duenas Absent Tom Lee-Vice Chair Present Katherine Garofoli Present James Tenaglia Present Deborah Converse Present Stephen Robichaud Present Farley Lewis Present Jessica Rapp Grassetti – TC Liaison Present With a quorum present, Chair Lindsey Counsell called the meeting to order at 5:30 pm and read: “Please note that tonight’s meeting is recorded and broadcast on Channel 18 and, in accordance with MGL Chapter 30A, s.20, I must inquire whether anyone is taping this meeting and to please make their presence known.” No one present was recording the meeting. Call to Order (Roll Call) Present: Tom Lee – yes, Marilyn Fifield – yes, Katherine Garofoli – yes, Deb Converse – yes, Stephen Robichaud – yes, James Tenaglia – yes, Farley Lewis – yes, and Lindsey Counsell - yes. Absent: Terry Duenas. Minutes The motion of Katherine Garofoli was seconded by James Tenaglia to approve the January 23, 2023, Community Preservation Committee Meeting Minutes as amended. Motion carried with a roll call vote: Yes – 8, No – 0. Letters of Intent None received. Applications: Application from the Department of Public Works requesting $999,755 in Community Preservation Open Space/Recreation funds for the design and installation of a new playground, sidewalks, shade structure, parking and retaining wall located at 93 West Bay Road, Osterville, Map 116, Parcel 053. Capital Improvement Funding (CIP) to be provided in the amount of $363,207. Mark Marinaccio, Town Architect, DPW narrated a PowerPoint presentation for the Osterville Playground project, saying that this project has been long awaited. He reviewed the improvements including a new playground that would be developed by community workshops and outreach as well as a Playground Committee. He noted that play areas would be separated into two age groups with the 2–5-year-olds being a priority. He explained the equipment, pathway and surfacing will be ADA-compliant and noted that installation of seating with a shade structure, water bottle filling stations, and landscaping are also proposed. Mark indicated that of the 11 playgrounds in Barnstable, only 5 are available to the public without school hours limitations and of the 5, the only 2 that are accessible are Luke’s Love and Veteran’s Park. Mr. Marinaccio explained that a master plan was developed in coordination with the Osterville Civic Association for the site. He listed the improvements to the site through CPC and CIP funding over the last five years and noted the completion of the tennis and pickleball courts, softball field and parking improvements. He said that 2018 CIP funds for design of the new recreation building is nearly 80% complete and they are now seeking funding for the design and construction of the new playground. Mr. Marinaccio said that the location of the playground is near the village center and library, shopping, restaurants as well as other recreational elements on the site and noted that there is a high level of interest for this playground. The budget breakdown of the total project cost is $1,362,962 with $363,207 in CIP funds to cover the cost of sidewalks and solid surfacing, paving, solar trash compactor, expansion of the parking lot as well as project management fees and $999,755 in CPC funds to cover the playground design, equipment and installation. There was member discussion regarding the community interest in this playground and the way that interest becomes known. It was also noted that the Recreation Commission made this playground a priority because the playground was removed from this location previously as well as others on this side of town because they were unsafe. Mr. Marinaccio also assured that DPW takes advantage of grant opportunities when they become available. There was further discussion regarding selecting a playground designer who will recommend materials that will meet all the requirements for the fall heights of the equipment with poured in place surfacing seeming to be the most versatile although expensive. There was discussion regarding the rising costs of materials and Mark noted a state contract that is feasible for the purchase of the equipment separately. Members discussed the benefit of the playground not being located on school grounds and hoped this could become a destination playground. PUBLIC COMMENT: None Motion made by James Tenaglia was seconded by Stephen Robichaud to approve and recommend through the Town Manager the Department of Public Work’s Application for $999,755 for the design and installation of new playground equipment located at 93 West Bay Road, Osterville with funds to come first from the remaining balance set aside for Open Space/Recreation and the balance to come from the Undesignated Fund. Roll Call Vote: Marilyn Fifield – yes; Deb Converse – yes; Katherine Garofoli – yes; Tom Lee – yes; Farley Lewis – yes; Stephen Robichaud – yes; James Tenaglia – yes; Lindsey Counsell – yes. Yes – 8, No – 0. Motion carried. Restriction Review: Bowles Field Lot 13 Conservation Restriction 230 Old Colony Road Conservation Restriction Chair Counsell requested CPC Members to review the draft conservation restrictions that were recently received back from the State and to forward any comments they have to the CPC Coordinator who will bring them to the Legal Department. He noted that the draft restrictions also will be reviewed by the Conservation Commission and the LAPC. Correspondence Received: Letter from Massachusetts Historical Society – Cotuit Federated Church Appeal There was brief discussion regarding the denial of a preservation restriction from MHS and the requirement for a preservation restriction to qualify for Community Preservation Act Funds. Chair Counsell confirmed that review by MHS for eligibility for a preservation restriction will now take place first in the CPC application process for historic preservation requests. Letter of support from West Barnstable Water Commission for purchase of an 18-acre parcel of land in West Barnstable for protection of groundwater resources. There was discussion regarding the West Barnstable Water Commission wanting CPC to look at this as an open space acquisition and what evaluations would be required. It was noted that the Chairman of LAPC also provided a letter of support for acquisition of this parcel and Farley Lewis supported getting an appraisal of this property noting strong LAPC support. Town Councilor Gordon Starr said Hyannis Water Department is doing well drilling in the area in Bridge Creek and explained that the acquisition of this lot would expand the required 400 ft. radius around a well and provide more locations to position a well. He shared that they are drilling to see how viable the well is and that it looked very promising. Mr. Mark Wirtenen, Chairman of the West Barnstable Water Commission, said there was a unanimous vote by the West Barnstable Water Commission to support acquisition of this parcel noting that there will be a need for a future well on this property for the village of Hyannis, or West Barnstable, or both. There was discussion regarding the possibility of acquiring both parcels that are for sale. One parcel for open space, one for housing. There was discussion about the response to the lack of housing needing to be more of a priority and frustration with how slowly housing projects move. Letter dated 1/23/2023 from the Trustees of Reservations attorney, John J. Caughlin to Assistant Town Attorney Kathleen Connelly hand-delivered to CPC by the Trustees’ Elizabeth Keary-Soule. Chair Counsell noted that Attorney Connelly intended to be present tonight to explain the options in the letter, but she was unavoidably detained and he said this will be taken up at the next CPC meeting. Member Discussion: Federated Church Burial Ground Project – Discussion of proposal for subsequent consultant to complete the project. After a brief discussion it was decided that it was appropriate to use a small amount of CPA Administrative funds to complete the project that had been abandoned by the original consultant to have a completed report. Meeting format for March 20, 2023 CPC meeting. It was decided that the March 20, 2023 meeting will be held remotely. Annual Community Preservation Committee meeting date discussion. There was brief discussion regarding annual CPC meeting dates and Deb Converse and Katherine Garofoli reminded that last year they had indicated they wanted to help with the agenda and presentation for this meeting. Project Updates: Chair Counsell provided the following updates: The Tales of Cape Cod CPC Application was approved at the February 2, 2023 Town Council public hearing. The four CPC Applications approved and recommended at the January 23, 2023 CPC meeting have been referred for inclusion on a Town Council agenda in March, 2023: DPW CCRT Phase 3 & 4, Unitarian Church of Barnstable; COMM Water Department. Public Comment: Roberta Mock said that she would like the CPC meetings to move toward a hybrid meeting to allow for participation of seniors who are not technically inclined. Sarah Beal confirmed that the provisions for remote participation will end on March 31, 2023, and there is no word yet whether there will be an extension of those provisions. She said that if there is not an extension provided by the State, meetings will go back to in-person meetings. General Discussion: None Adjournment: Motion was made by James Tenaglia and seconded by Tom Lee to adjourn. Roll Call Vote: Marilyn Fifield – yes; Deb Converse – yes; Katherine Garofoli – yes; Farley Lewis – yes; Stephen Robichaud – yes; James Tenaglia – yes; Lindsey Counsell – yes. Yes – 8, No – 0. Motion carried. Meeting adjourned at 6:21 p.m. Next Regularly Scheduled CPC Meeting March 20, 2023 List of documents/exhibits used by the Committee at the meeting: Exhibit 1 –CPC Agenda, February 27, 2022. Exhibit 2 –Draft CPC Regular Meeting Minutes from the January 23, 2023 meeting. Exhibit 3 – Application – DPW – Osterville Recreation Playground design and equipment. Exhibit 4 - PowerPoint presentation – Osterville Recreation Playground Exhibit 5 - Draft Conservation Restriction – Bowles Field Lot 13. Exhibit 6 – Draft Conservation Restriction – 230 Old Colony Road. Exhibit 7 – Letter- Massachusetts Historical Commission –Cotuit Federated Church Appeal. Exhibit 8 - Letter of Support from West Barnstable Water Commission for purchase of a 18 acre parcel in West Barnstable for protection of groundwater resources. Exhibit 9 - Letter dated 1/23/2023 from the Trustees of Reservation attorney John J. Caughlin to Assistant Town Attorney Kathleen Connelly hand-delivered to CPC. Respectfully submitted, Ellen M. Swiniarski Community Preservation Coordinator Planning & Development Department and edited by CPC Clerk Marilyn Fifield Please Note: The list of matters is those reasonably anticipated by the chair, which may be discussed at the meeting. Not all items listed may be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. It is possible that if it so votes, the Committee may go into executive session. The Committee may also act on items in an order other than they appear on this agenda. * Public files are available for viewing during normal business hours at the Community Preservation office located at 367 Main Street, Hyannis, MA 367 Main Street, Hyannis, MA 02601 Phone: 508-862-4749 Fax: 508-862-4782 Town of Barnstable COMMUNITY PRESERVATION COMMITTEE www.town.barnstable.ma.us/CommunityPreservation Email: CommunityPreservationCommittee@town.barnstable.ma.us 1